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If you use Microsoft Word or Excel (or even Open
Office) to write
reports, with or without a template or you use Microsoft Outlook to write
standard email replies then this application
could save you considerable time and effort. You can create
standard statements or comments and group them into specific
sections for easy (one click) retrieval. Create separate databases of
statement for different purposes and load them on the fly.
How
does it work?
This is a simple COM Add-in application for
Microsoft Office 32 Bit ONLY
up to and including Office 365 or any other 32 Bit software that provides a scripting
language. When
installed the application creates a Toolbar to launch the Comment Bank interface
(you can see various screenshots here). The
interface allows you to create statements from a selection of comments in a
database. The Databases are of the Microsoft Access format and may be opened and
edited whilst the application is being used.
When a statement has been created and applied the statement is in:
MS WORD,
automatically transferred to the current cursor location of the active Word
Document. This also works with Word Form Fields in a protected document. The second button in the Toolbar allows you to
select a portion of text in the word document and have it automatically added to
your current Comment Bank statements for editing.
MS EXCEL,
automatically transferred to the currently selected cell/merged cells or you can
specify in the Excel options which column that statement should always be
transferred to. Other options exist and have been specifically designed to help
with writing reports in formatted Excel documents exported from SIMS (Schools
Information management system) see
screenshot
MS OUTLOOK,
automatically transferred to the beginning of the body of a reply email. The
reply email will be a reply to the email currently selected before the Comment
Bank toolbar button was clicked. Options exist to select that this reply email
is visible for further editing or is simply automatically sent to the original
sender. see screenshot
Macro Script (eg VBA),
manipulated and transferred to wherever the scripting code wishes. What is done
with the statement selected in the Comment Bank will be down to the code
following the launch of the Comment Bank.
Several
examples of using VBA macro code to launch the comment bank from Outlook, Open
Office, and Access are given in the help file. Instructions for manual integration into another Access Database are also
provided together with the module that needs to be added and a demonstration
database.
See a PowerPoint
Presentation of the Report Writer - Comment Bank
(thanks to Dave McCartney)
Upload/Download databases in the repository
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